SECRETARY

REF NO          : 061219/50
CENTRE        : Pretoria (Head Office)

REQUIREMENTS : A Senior Certificate and certificate in Secretariat Services. One (1) to (2) two years experience in secretarial duties will be an added advantage. Knowledge of administrative procedures. Computer literacy (Microsoft Office, Word, PowerPoint and Outlook). Good Communication skill (written and verbal). Ability to act with tact and discretion. Understanding of project management related issues. Basic understanding
of Financial Management. Client orientation and customer focus. Accountability and Ethical Conduct. Able to work in a high pressure environment. Innovation and networking skills.

DUTIES : Provides secretarial, receptionist and administrative support service to the directorate.Receive telephone calls and messages for the Director and channel calls to relevant role players if needs be. Manage and coordinate the diary of the Director by recording appointments and events. Compilation and coordination of documents for the
directorate and Director. Operate office equipment like fax and photocopy machines.
Liaise with internal and external stakeholders, travel agencies to make travel
arrangements and other logistics. Coordinate and arrange all meetings and events for
the office of the Director. Collects all relevant documents and information to enable the
Director to prepare for meetings. Record minutes during the meetings for the Director
when required. Process and manage all travel arrangements for the Directorate.
Process all travel and subsistence claims and all invoices that emanates from the
activities of the work for the directorate. Draft routine correspondence and reports and
administers matters such as leave, PMDS, training, registers and telephone accounts.
Receive, record and distribute all incoming and outgoing documents. Handle the
procurement of standard items like stationery, refreshments etc. Maintain a proper
electronic and manual filing system for the office of the Director Prepare refreshments
(e.g. coffee, tea) were requested for Director’s meetings. Maintain office hygiene of the
office for the Director. Remain up to date with regard to prescripts / policies and
procedures applicable to her / his work terrain to ensure efficient and effective support
to the directorate. Studies relevant public service and departmental prescripts / policies
and other documents to ensure that the application thereof is understood properly. Remain abreast with procedures and processes that apply in the office of the Director.
Perform any other relevant functions to assist in the directorate.

ENQUIRIES : Ms. N Maluleka, Tel No: (012) 336 8486

SEND APPLICATIONS TO: Head Office (Pretoria): Please forward your applications quoting the relevant reference number to the Department of Water and Sanitation, Private Bag X350, Pretoria, 0001 OR  hand deliver to Continental Building, 285 Bosman Street, Corner of Visagie and Bosman Street, Pretoria.

FOR ATTENTION : Ms LI Mabole

POST 42/129 
Branch            : Finance: (WTE)
Closing Date  :31 December 2019
Dir                  : Inventory Management
SALARY         : R173 703 per annum (Level 05)

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