SENIOR SECRETARY GRADE II (USAGE 004) REF NO: SG 02/19/07 Department of Defence

POST 24/10

SALARY : R173 703 per annum (Level 05)
CENTRE : AMHU R EC Headquarters, Forest Hill, Port Elizabeth.

REQUIREMENTS : A minimum requirement of Grade 12.
A recognised National Diploma will be an added advantage.
Two (2) years’ experience as a Secretary.
No criminal record.
Special requirements (Skills needed): Good communication skills (verbal and written) in English. Must be able to plan, organise and coordinate.
Good telephone etiquette. Must be computer literate (i.e. MS Word, MS PowerPoint and MS Excel). Must be excellent in the application of CSW.
Short hand writing will be an added advantage.
Ability to pay attention to detail.
Must be creative and innovative.
Must have a valid code B driver’s license.

DUTIES : General secretarial, administrative and support service to the Unit Commander.
Handle telephone calls, manage the Unit Commander’s diary, make travel and accommodation arrangements.
Type/Draft correspondence, report and memorandums.
Take and distribute minutes of meetings.
Manage correspondence flow and maintain a good filing system.
Make logistical arrangements for the Unit Commander’s meetings.

ENQUIRIES : Maj N.C. Williams Tel No: (014) 505 1485.

APPLICATIONS : Department of Defence, South African Military Health Service, AMHU EC, Private Bag X6032, Forest Hill, Port Elizabeth, 6001 or maybe hand delivered to AMHU EC, B - Block, Willow Drive, Forest Hill, Port Elizabeth .

CLOSING DATE : 02 August 2019 (Applications received after the closing date and faxed copies will not be considered).

NB:Download Z83 form here    or obtain the from any Public Service Department near you.

Read this carefuly in order to know what to do:

Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.


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