ADMINISTRATION CLERK REF NO: AC/2019 in High Veld Centurion in the Dept of defence.(X2 POSTS)
SALARY : R173 703 per annum (Level 05)
CENTRE : Block C4 349 Witch Hazel Ave, Eco Origin, High Veld Centurion
REQUIREMENTS : Grade 12. A post-matric qualification will be an added advantage.
Experience: Minimum of 2 year experience rendering administrative support.
Possession of a Light vehicle (EB) license will be an added advantage.
Competencies: Flexibility, Proficiency in Microsoft Office Suits, Excel.
Professional attitude and appearance.
Solid written and verbal communication skills.
Excellent organizational skills.
Good telephone etiquette; Sound organizational skills; High level of reliability; Ability to act with tact and discretion.
DUTIES : Reporting to the Business Unit Manager, the successful candidate will be required to perform the following core functions: Provide administrative support to the Business Unit by, providing secretarial and clerical support to the Unit.
Writing correspondence (i.e. submissions internal memos, letters and reports. Filing, faxing, photocopying and tracing of documents.
Receiving and making telephone calls on behalf of Unit.
Managing diary and arranging access and parking for the Unit visitors.
Providing Secretarial duties for meetings.
Directing enquiries to responsible officials.
Arranging and coordinating all meetings, minutes, venues and refreshment.
Co-ordinating all travel arrangements for the Unit and related logistical arrangements.
Handling 11 confidential documents with utmost discretion.
Managing and coordinating all incoming and outgoing correspondence.
Updating stakeholder contact details.
Making entries and update the data base for the Unit.
Managing work register for the Unit.
Receiving and compiling monthly and quarterly statistical requirements for the Unit.
Provide logistic support to the Unit by: Managing the Asset Register for the Unit.
Procuring of basic goods and services in line with procurement prescripts (e.g stationary and refreshment)
Operating and ensuring good working condition of equipment like fax machines and photocopiers. Ensuring a safe working environment by reporting OHS shortcomings to the Unit Manager.
Remains up to date with regard to prescripts/policies and procedures applicable to his/her work to ensure efficient and effective support to the Unit.
ENQUIRIES : Human Resources Tel No: (012) 676-3842/40
APPLICATIONS : Applications: Military Ombud, Private Bag X163 Ceturion 0046, or may be hand-delivered to Block C4, 349 Witch Hazel Ave Eco Origin, Highveld.
CLOSING DATE : 23 November 2019
Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules